A leave letter to college needs to be short, formal, and give a clear reason. Most departments accept a simple one-page letter addressed to the HOD or Principal. Here are ready-to-use samples you can copy and fill in your details.
Format to follow (every letter)
- Date at the top right
- Address to: The HOD / The Principal
- Subject line
- Body: your name, roll number, reason, dates
- Close: "Thanking you" + your signature
Sample 1: Medical leave (fever/illness)
Date: ___________
To,
The Head of Department,
Department of [Your Branch],
[Your College Name],
[City].
Subject: Application for Medical Leave
Respected Sir/Madam,
I am [Your Name], a student of [Year] year, [Branch],
Roll Number [Your Roll No.]. I am writing to inform you
that I am suffering from fever and am unable to attend
college from [Start Date] to [End Date].
I request you to kindly grant me leave for [Number] days.
I will submit the medical certificate upon my return.
Thanking you,
Yours faithfully,
[Your Name]
[Roll Number]
[Branch & Year]
Sample 2: Family function / wedding
Date: ___________
To,
The Head of Department,
Department of [Your Branch],
[Your College Name].
Subject: Application for Leave to Attend Family Function
Respected Sir/Madam,
I am [Your Name], Roll No. [Your Roll No.], studying in
[Year] year, [Branch]. I wish to inform you that there is
a family wedding/function at my home on [Date(s)], and my
presence is required.
I kindly request you to grant me leave for [Number] day(s)
from [Start Date] to [End Date].
I assure you that I will complete any missed work promptly
upon my return.
Thanking you,
Yours faithfully,
[Your Name]
[Roll Number]